# ๐ Student Management System (SMS)
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[](https://www.djangoproject.com/)
[](LICENSE)
[](https://github.com/S4NKALP/Student-Management-System-In-Django/stargazers)
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A comprehensive Student Management System built with Django, featuring multi-role access, real-time notifications, and secure authentication.
## ๐ Table of Contents
- [๐ป Tech Stack](#-tech-stack)
- [๐ฅ Role System](#-role-system)
- [โจ Key Features](#-key-features)
- [๐ฏ Project Architecture](#-project-architecture)
- [๐ฐ Project Costs](#-project-costs)
- [๐ Feasibility](#-feasibility)
- [๐ Getting Started](#-getting-started)
- [๐ง Configuration](#-configuration)
- [๐ฆ Dependencies](#-dependencies)
- [๐ Security Features](#-security-features)
- [๐ Database Schema](#-database-schema)
- [๐ API Endpoints](#-api-endpoints)
- [๐ฑ Frontend Features](#-frontend-features)
- [๐ Testing](#-testing)
- [๐ Performance](#-performance)
- [๐ค Contributing](#-contributing)
- [๐ License](#-license)
- [๐ Credits](#-credits)
- [๐ Recent Improvements](#-recent-improvements)
## ๐ป Tech Stack
๐ฅ Core Technologies
| Technology | Version | Purpose | Documentation |
|------------|---------|---------|---------------|
| Python | 3.8+ | Backend Development | [Python Docs](https://docs.python.org/) |
| Django | 5.2 | Web Framework | [Django Docs](https://docs.djangoproject.com/) |
| Django REST Framework | 3.16.0 | API Development | [DRF Docs](https://www.django-rest-framework.org/) |
| Firebase Admin | 6.7.0 | Real-time Features | [Firebase Docs](https://firebase.google.com/docs) |
| Google Cloud Storage | 3.1.0 | File Storage | [GCS Docs](https://cloud.google.com/storage/docs) |
โก Frontend Technologies
| Technology | Version | Purpose | Documentation |
|------------|---------|---------|---------------|
| Bootstrap | 5.3.0 | UI Framework | [Bootstrap Docs](https://getbootstrap.com/docs/) |
| jQuery | Latest | DOM Manipulation | [jQuery Docs](https://api.jquery.com/) |
| Firebase Web SDK | 9.22.0 | Real-time Updates | [Firebase Web Docs](https://firebase.google.com/docs/web) |
| Font Awesome | 6.0.0 | Icons | [Font Awesome Docs](https://fontawesome.com/docs) |
๐ ๏ธ Development Tools
| Tool | Version | Purpose | Documentation |
|------|---------|---------|---------------|
| Git | Latest | Version Control | [Git Docs](https://git-scm.com/doc) |
| WhiteNoise | 6.9.0 | Static File Serving | [WhiteNoise Docs](https://whitenoise.readthedocs.io/) |
| PyOTP | 2.9.0 | OTP Generation | [PyOTP Docs](https://github.com/pyauth/pyotp) |
| Django Jazzmin | 3.0.1 | Admin Interface | [Jazzmin Docs](https://django-jazzmin.readthedocs.io/) |
| Django Mathfilters | 1.0.0 | Math Operations | [Mathfilters Docs](https://github.com/dbrgn/django-mathfilters) |
| Django Model Utils | 5.0.0 | Model Utilities | [Model Utils Docs](https://django-model-utils.readthedocs.io/) |
### ๐ฅ๏ธ Development Environment
| Component | Details |
|-----------|---------|
| **Operating System** | [Arch Linux](https://archlinux.org/) |
| **Window Manager** | [Hyprland](https://github.com/hyprwm/Hyprland) |
| **Status Bar** | [Modus](https://github.com/S4NKALP/Modus) |
| **Editor** | [Neovim](https://neovim.io/) |
| **Terminal** | [Kitty](https://sw.kovidgoyal.net/kitty/) |
| **Shell** | [Zsh](https://www.zsh.org/) |
## ๐ฅ Role System
### ๐ User Roles and Permissions
| Role | Description | Key Features |
|------|-------------|--------------|
| **Super Admin** | System administrator with full access | - Full system control
- User management
- System configuration |
| **HOD (Head of Department)** | Department head with elevated privileges | - Course management
- Staff supervision
- Department analytics |
| **Admission Officer** | Handles student admissions | - Student registration
- Document verification
- Admission tracking |
| **Teacher** | Academic staff member | - Class management
- Attendance tracking
- Grade management |
| **Student** | Primary system user | - Course access
- Attendance tracking
- Grade viewing |
| **Parent** | Student guardian | - Student progress tracking
- Communication with teachers
- Fee management |
### ๐ Authentication System
- **Multi-factor Authentication**
- Phone-based OTP verification
- TOTP (Time-based One-Time Password)
- Password reset tokens
- Session management
- **Role-based Access Control**
- Granular permissions per role
- Custom permission groups
- Access level restrictions
- Activity logging
## โจ Key Features
### ๐ฅ User Management
- **Multi-role System**: Comprehensive role hierarchy
- **Secure Authentication**: OTP and TOTP-based verification
- **Role-based Access Control**: Detailed permission system
- **User Profiles**: Complete user information management
### ๐ Academic Management
- **Course Management**: Create and manage courses
- **Subject Management**: Organize subjects with materials
- **Class Scheduling**: Advanced timetable system
- **Grade Management**: Comprehensive grading system
- **Exam Management**: Complete exam workflow
### ๐ Attendance System
- **Real-time Tracking**: Live attendance monitoring
- **Automated Reports**: Detailed attendance analytics
- **Notification System**: Real-time alerts
- **Bulk Operations**: Efficient batch processing
### ๐ Leave Management
- **Multi-level Approval**: Role-based approval workflow
- **Leave History**: Complete leave tracking
- **Automated Notifications**: Status updates
- **Documentation**: Leave record management
### ๐จโ๐ฉโ๐งโ๐ฆ Parent-Teacher Interaction
- **Meeting Scheduling**: Online/offline meeting management
- **Progress Tracking**: Student performance monitoring
- **Communication**: Direct messaging system
- **Feedback System**: Comprehensive feedback mechanism
### ๐ Course Progress Tracking
- **Progress Monitoring**: Real-time course progress
- **Completion Tracking**: Detailed completion metrics
- **Performance Analytics**: Student performance analysis
- **Automated Updates**: Progress notifications
### ๐ Feedback System
- **Multi-level Feedback**: Student, parent, and staff feedback
- **Rating System**: Detailed rating mechanism
- **Anonymous Feedback**: Option for anonymous submissions
- **Feedback Analytics**: Comprehensive feedback analysis
### ๐ Security Features
- **OTP Verification**: Two-factor authentication
- **Session Management**: Secure session handling
- **CSRF Protection**: Cross-site request forgery prevention
- **XSS Protection**: Cross-site scripting prevention
- **SQL Injection Prevention**: Secure database queries
### ๐ฑ Mobile Features
- **Responsive Design**: Mobile-first approach
- **Push Notifications**: Real-time updates
- **Offline Support**: Basic functionality without internet
- **Mobile Optimization**: Touch-friendly interface
## ๐ฏ Project Architecture
```
SMS/
โโโ app/ # Main application
โ โโโ admin/ # Admin interface
โ โโโ api/ # REST API endpoints
โ โโโ models/ # Database models
โ โโโ views/ # View logic
โ โโโ templates/ # HTML templates
โโโ static/ # Static files
โ โโโ css/ # Stylesheets
โ โโโ js/ # JavaScript files
โ โโโ img/ # Images
โโโ media/ # User uploaded files
โโโ templates/ # Base templates
โโโ student_management_system/ # Project settings
```
## ๐ Recent Improvements
### ๐งน Code Reorganization
- **Reduced Redundancy**: Consolidated duplicate code in view functions
- **Improved Structure**: Created common view utilities and helper functions
- **Better Code Reuse**: Implemented common handlers for common operations
- **Standardized Response Format**: Created consistent API response formats
### โก Performance Optimizations
- **Dependency Management**: Updated and optimized package requirements
- **Firebase Integration**: Enhanced Firebase functionality and error handling
- **View Efficiency**: Reduced redundant database queries
- **API Improvements**: Standardized API response formats for better client handling
### ๐ง Technical Enhancements
- **Role-based Access**: Improved role verification with utility functions
- **Error Handling**: Better error detection and user feedback
- **File Upload Handling**: Centralized file upload handling with validation
- **Password Security**: Enhanced password strength validation
### ๐งน Code Cleanup
- **Removed Print Statements**: Eliminated unnecessary print debug statements
- **Standardized Views**: Consistent view behavior across the application
- **Simplified Middleware**: Streamlined HTTP error handling
- **Better Exception Handling**: More graceful error handling throughout the app
These improvements make the codebase more maintainable, easier to extend, and more efficient in its operation, while maintaining all the original functionality.
## ๐ Getting Started
### ๐ Prerequisites
Before you begin, ensure you have the following installed:
- [Python](https://www.python.org/downloads/) (3.8 or higher)
- [Git](https://git-scm.com/downloads)
- [Firebase Account](https://firebase.google.com/) (for notifications)
- [Google Cloud Account](https://cloud.google.com/) (for storage)
### ๐ ๏ธ Installation Steps
#### 1๏ธโฃ Clone the Repository
```bash
# Clone the repository
git clone https://github.com/S4NKALP/Student-Management-System-In-Django.git
# Navigate to the project directory
cd Student-Management-System-In-Django
```
#### 2๏ธโฃ Set Up Virtual Environment
```bash
# Create a virtual environment
python -m venv venv
# Activate the virtual environment
# For Linux/Mac:
source venv/bin/activate
# For Windows:
.\venv\Scripts\activate
```
#### 3๏ธโฃ Install Dependencies
```bash
# Install Python dependencies
pip install -r requirements.txt
```
#### 4๏ธโฃ Configure Environment Variables
```bash
# Copy the example environment file
cp .env.example .env
# Edit the .env file with your settings
# Required settings:
# - SECRET_KEY
# - DEBUG
# - ALLOWED_HOSTS
# - Firebase credentials
# - Google Cloud credentials
```
#### 5๏ธโฃ Set Up Firebase
1. Go to [Firebase Console](https://console.firebase.google.com/)
2. Create a new project or select an existing one
3. Enable the following services:
- Authentication
- Cloud Firestore
- Cloud Storage
- Cloud Messaging
#### 2๏ธโฃ Service Account Key (`firebase-key.json`)
1. In Firebase Console, go to Project Settings > Service Accounts
2. Click "Generate New Private Key"
3. Save the downloaded JSON file as `firebase-key.json` in your project root
4. Add the file to `.gitignore` to prevent committing sensitive data:
```gitignore
firebase-key.json
```
#### 3๏ธโฃ Firebase Configuration Files
1. Copy the example files and rename them:
```bash
# Copy Firebase config example
cp static/js/firebase-config.example.js static/js/firebase-config.js
# Copy Firebase messaging service worker example
cp static/firebase-messaging-sw.example.js static/firebase-messaging-sw.js
```
2. Update the configuration in both files with your Firebase project details:
- Replace `YOUR_API_KEY` with your Firebase API key
- Replace `YOUR_PROJECT_ID` with your Firebase project ID
- Replace other placeholder values with your actual Firebase configuration
#### 4๏ธโฃ Firebase Cloud Messaging (FCM) Setup
1. In Firebase Console, go to Project Settings > Cloud Messaging
2. Generate a new Server Key
3. Add the key to your `.env` file:
```env
FIREBASE_SERVER_KEY=your_server_key_here
```
#### 5๏ธโฃ Testing Firebase Setup
1. Run the development server
2. Open the browser console
3. Check for any Firebase-related errors
4. Test push notifications using the Firebase Console
### ๐ฑ Accessing the Application
Once everything is set up, you can access:
- **Admin Panel**: http://localhost:8000/admin
- **Main Application**: http://localhost:8000
### ๐จ Troubleshooting Guide
#### ๐ง Common Issues
- **Firebase Setup**: Ensure proper configuration in `firebase-config.js` and `firebase-key.json`
- **Static Files**: Run `python manage.py collectstatic` if static files are not loading
- **Database Issues**: Check database settings in `.env` file
- **OTP Not Working**: Verify email settings in `.env` file
## ๐ง Configuration
### Environment Variables
Create a `.env` file in the project root:
```env
# Django Settings
DEBUG=True
SECRET_KEY=your-secret-key
ALLOWED_HOSTS=localhost,127.0.0.1
# Database
DB_NAME=sms_db
DB_USER=your_db_user
DB_PASSWORD=your_db_password
DB_HOST=localhost
# Firebase Settings
FIREBASE_CREDENTIALS=path/to/firebase-key.json
FIREBASE_DATABASE_URL=your-firebase-database-url
# Google Cloud Settings
GOOGLE_CLOUD_PROJECT=your-project-id
GOOGLE_CLOUD_CREDENTIALS=path/to/google-cloud-key.json
# Email Settings
EMAIL_HOST=smtp.gmail.com
EMAIL_PORT=587
EMAIL_USE_TLS=True
EMAIL_HOST_USER=your-email@gmail.com
EMAIL_HOST_PASSWORD=your-email-password
# SMS Configuration
SMS_API_KEY=your_sms_api_key_here
SMS_SENDER_ID=SMSSYS
# OTP Settings
OTP_EXPIRY=300 # OTP expiry time in seconds
```
## ๐ฆ Dependencies
### Backend
- Django 5.2
- Django REST Framework 3.16.0
- Firebase Admin 6.7.0
- Google Cloud Storage 3.1.0
- PyOTP 2.9.0
- WhiteNoise 6.9.0
- Django Jazzmin 3.0.1
- Django Mathfilters 1.0.0
- Django Model Utils 5.0.0
### Frontend
- Bootstrap 5.3.0
- jQuery Latest
- Firebase Web SDK 9.22.0
- Font Awesome 6.0.0
## ๐ Security Features
### Authentication
- OTP and TOTP-based authentication
- Session management
- Password hashing
- Password reset tokens
### Data Protection
- CSRF protection
- XSS prevention
- SQL injection prevention
- Input validation
- File upload security
## ๐ Database Schema
### Core Models
#### Institute
- `name`, `phone`, `email`, `address`, `pan_no`, `reg_no`, `logo`, `description`
#### Course
- `name`, `code`, `duration`, `duration_type`, `description`, `is_active`
#### Subject
- `name`, `code`, `course`, `period_or_year`, `syllabus_pdf`, `files`
#### Student
- `name`, `status`, `gender`, `birth_date`, `email`, `phone`, `addresses`
- `marital_status`, `parent_name`, `parent_phone`, `citizenship_no`
- `batches`, `image`, `course`, `current_period`, `joining_date`, `fcm_token`
#### Staff
- `name`, `phone`, `designation`, `gender`, `birth_date`, `email`, `addresses`
- `marital_status`, `parent_name`, `parent_phone`, `citizenship_no`, `passport`
- `image`, `joining_date`, `fcm_token`, `course`
#### Parent
- `name`, `phone`, `email`, `address`, `students`, `image`, `fcm_token`
#### Routine
- `course`, `subject`, `teacher`, `start_time`, `end_time`, `period_or_year`, `is_active`
#### Attendance
- `date`, `routine`, `teacher`, `teacher_attend`, `class_status`
#### Leave Management
- `StaffLeave`: `staff`, `start_date`, `end_date`, `message`, `status`
- `StudentLeave`: `student`, `start_date`, `end_date`, `message`, `status`
#### Feedback System
- `StudentFeedback`: Student feedback for teachers
- `ParentFeedback`: Parent feedback for teachers
- `InstituteFeedback`: Student feedback for institute
- `StaffInstituteFeedback`: Staff feedback for institute
- `ParentInstituteFeedback`: Parent feedback for institute
#### Course Tracking
- `student`, `course`, `enrollment_date`, `start_date`, `expected_end_date`
- `actual_end_date`, `progress_status`, `completion_percentage`, `current_period`
- `period_start_date`, `period_end_date`, `notes`
#### Teacher-Parent Meeting
- `meeting_date`, `meeting_time`, `duration`, `status`, `agenda`, `notes`
- `cancellation_reason`, `meeting_link`, `is_online`
### Security Models
- `TOTPSecret`: OTP secret keys
- `ResetToken`: Password reset tokens
## ๐ API Endpoints
### Authentication & Security
- `POST /password-reset/` - Password reset options
- `POST /password-reset/phone/` - Phone-based password reset
- `POST /password-reset/phone/verify/` - Verify phone OTP
- `POST /password-reset/email/` - Email-based password reset
- `POST /password-reset/email/verify/` - Verify email code
- `POST /password-reset/set/` - Set new password
- `POST /check-weak-password/` - Password strength check
### Dashboard & Profile
- `GET /dashboard/` - Main dashboard
- `GET /student-dashboard/` - Student dashboard
- `GET /teacher-dashboard/` - Teacher dashboard
- `GET /parent-dashboard/` - Parent dashboard
- `GET /hod-dashboard/` - HOD dashboard
- `GET /admission-officer-dashboard/` - Admission officer dashboard
- `POST /update-profile/` - Update user profile
- `POST /change-password/` - Change password
### Leave Management
- `POST /request-leave/` - Request student leave
- `POST /request-staff-leave/` - Request staff leave
- `POST /approve-student-leave//` - Approve student leave
- `POST /reject-student-leave//` - Reject student leave
- `POST /approve-staff-leave//` - Approve staff leave
- `POST /reject-staff-leave//` - Reject staff leave
### Feedback System
- `POST /submit-feedback/` - Submit general feedback
- `POST /submit-institute-feedback/` - Submit institute feedback
- `POST /submit-staff-institute-feedback/` - Submit staff institute feedback
- `POST /submit-parent-feedback/` - Submit parent feedback
- `POST /submit-parent-institute-feedback/` - Submit parent institute feedback
### Subject & Course Management
- `GET /subject//files/` - Get subject files
- `GET /subject//syllabus/` - View subject syllabus
- `GET /get-subjects/` - Get all subjects
- `GET /get-teachers/` - Get all teachers
- `GET /get-course-duration/` - Get course duration
- `GET /get-subject-schedule/` - Get subject schedule
- `POST /manage-subject-files/` - Manage subject files
- `POST /delete-subject-file/` - Delete subject file
- `GET /get-teacher-subjects/` - Get teacher's subjects
### Attendance Management
- `POST /save-attendance/` - Save attendance
- `GET /get-attendance-form/` - Get attendance form
- `GET /get-students/` - Get student list
### Notice Management
- `POST /add-notice/` - Add new notice
- `POST /delete-notice//` - Delete notice
### Parent-Teacher Meeting
- `POST /schedule-meeting/` - Schedule a meeting
- `POST /update-meeting//` - Update meeting details
- `POST /cancel-meeting//` - Cancel a meeting
- `GET /get-meetings/` - Get all meetings
- `GET /get-upcoming-meetings/` - Get upcoming meetings
### Course Progress
- `GET /get-course-progress//` - Get student's course progress
- `POST /update-course-progress/` - Update course progress
- `GET /get-progress-analytics/` - Get progress analytics
### Firebase Integration
- `POST /saveFCMToken/` - Save Firebase Cloud Messaging token
### ๐ Authentication System
#### OTP Verification
- Phone-based OTP verification
- OTP expiry management
- OTP resend functionality
- Secure OTP storage
## ๐ฑ Frontend Features
### User Interface
- Responsive design
- Dark/Light mode
- Custom themes
- Accessibility support
- Mobile-first approach
### Interactive Features
- Real-time updates
- File uploads
- Data visualization
- Interactive forms
- Dynamic content loading
### Mobile Optimization
- Touch-friendly interface
- Offline support
- Push notifications
- Mobile-specific layouts
- Gesture support
## ๐ Testing
### Current Test Coverage
- Unit Tests: Basic test structure in place
- API Tests: Endpoint testing framework available
- Integration Tests: Setup for comprehensive testing
### Running Tests
```bash
# Run all tests
python manage.py test
# Run specific app tests
python manage.py test app
# Run with coverage
coverage run --source='.' manage.py test
coverage report
```
### Test Areas
1. Authentication & Authorization
- OTP verification
- Password reset
- Role-based access
2. Data Management
- CRUD operations
- Data validation
- File handling
3. Business Logic
- Attendance calculation
- Leave approval workflow
- Course progress tracking
4. Integration
- Firebase messaging
- File storage
- Email/SMS notifications
## ๐ Performance
### Optimization Techniques
- Database indexing
- Query optimization
- Caching
- Lazy loading
- Code minification
- Asset compression
- CDN integration
### Monitoring
- Performance metrics
- Error tracking
- User analytics
- Resource usage
- API response times
## ๐ค Contributing
1. Fork the repository
2. Create your feature branch
3. Commit your changes
4. Push to the branch
5. Create a Pull Request
### Code Style
- Follow PEP 8
- Use type hints
- Write docstrings
- Add comments
- Follow Django best practices
### Commit Messages
- Use present tense
- Be descriptive
- Reference issues
- Follow conventional commits
## ๐ License
This project is licensed under the MIT License - see the [LICENSE](LICENSE) file for details.
## ๐ Credits
If you use this project in your work, please give credit where credit is due:
```markdown
Student Management System
Created by Sankalp
GitHub: https://github.com/S4NKALP
```
### ๐ Citation
If you're using this project in an academic context, you can cite it as:
```bibtex
@software{StudentManagementSystem2025,
author = {Sankalp},
title = {Student Management System},
year = {2025},
publisher = {GitHub},
url = {https://github.com/S4NKALP/Student-Management-System-In-Django}
}
```
### ๐ค Acknowledgments
- Thanks to all contributors who have helped improve this project
- Special thanks to the open-source community for their valuable resources
- Appreciation to all users who have provided feedback and suggestions
---
### Made with โค๏ธ by [Sankalp](https://github.com/S4NKALP)
[](https://github.com/S4NKALP)
[](https://linkedin.com/in/sankalp)
[](https://twitter.com/sankalp)
## ๐ฐ Project Costs
### Development & Implementation
- Backend Development: NPR 200,000
- Frontend Development: NPR 160,000
- QA Engineering: NPR 60,000
- Project Management: NPR 240,000
- Development Tools & Licenses: NPR 15,000
- Testing Tools: NPR 10,000
- Documentation Tools: NPR 5,000
### Annual Infrastructure & Services
- Firebase Services: NPR 10,000/year
- Google Cloud Storage: NPR 8,000/year
- Domain & SSL: NPR 3,000/year
- Server Hosting: NPR 20,000/year
### Support & Maintenance
- User Training: NPR 20,000
- Documentation: NPR 15,000
- Technical Support (First Year): NPR 30,000
### Total First Year Cost: NPR 601,000
## ๐ Feasibility
### Target Areas
- Urban Areas with Internet Connectivity
- Educational Institutions
- Government Offices
- Private Organizations
- Healthcare Facilities
### Key Considerations
- Scalable architecture for future expansion
- Mobile-responsive design
- Real-time data processing capabilities
- Secure data handling and storage
- Offline support capabilities